Privacy Policy

How we collect, use, and protect your personal information

Last Updated: June 26, 2026

1. Introduction

The Public Procurement Oversight Committee (“we,” “our,” or “the Committee”) is committed to protecting the privacy of individuals who visit our website and use our services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information.

2. Information We Collect

2.1 Information You Provide

  • Contact form submissions (name, email, subject, message)
  • Tender document payment registration (company details, country)
  • Account registration information for member portal

2.2 Automatically Collected Information

  • Browser type and version
  • Pages visited and time spent on each page
  • Referring website or source
  • Device type and operating system
  • IP address (anonymized)

3. Cookies

We use cookies to enhance your browsing experience. Cookies are small text files stored on your device that help us remember your preferences and understand how you use our website.

Essential Cookies

Required for the website to function properly. These include session cookies for authenticated users and security cookies. They cannot be disabled.

Analytics Cookies

Help us understand how visitors interact with the website by collecting anonymous usage data. We use this to improve our services.

Preference Cookies

Remember your language preference and other settings to provide a personalized experience.

4. How We Use Your Information

  • To respond to inquiries submitted through our contact form
  • To process tender document payment registrations
  • To provide access to the member administration portal
  • To improve website functionality and user experience
  • To comply with legal obligations and regulatory requirements
  • To detect and prevent fraudulent activity

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share information with:

  • Service providers who assist in operating our website (hosting, analytics)
  • Government authorities as required by applicable law
  • Professional advisers bound by confidentiality obligations

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. All data transmissions are encrypted using SSL/TLS protocols.

7. Your Rights

Under applicable data protection laws, you have the right to:

  • Access your personal data held by us
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to or restrict processing of your data
  • Withdraw consent where processing is based on consent
  • Lodge a complaint with the relevant data protection authority

8. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Inquiries and payment records are retained for the duration specified by public records legislation.

9. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us through our Contact page or email us at procurement@oversight.gov.